AI literacy (Art. 4): assign courses and record completion
Step by step: answer the six questions, assign a course to colleagues with a reason and a date, follow who is current, and see how a completion — in the app or on the Academy — reaches the Art. 4 record.
By the end the people you chose will have a course assigned, and each completion will be on your organisation's AI literacy record with its date. Art. 4 has applied since 2 February 2025: providers and deployers take measures to support the AI literacy of the people who operate and use their AI systems on their behalf.
Before you start
- Permissions: assigning needs Assign training; the Assignments tab appears only for roles that hold it. The Team tab, which shows who is current, is for Org admins and Compliance managers.
- Plan: no plan gate. AI Literacy is part of every workspace.
- Have ready: who should take which course, and why.
Steps
- In the rail, under Prove it, open AI Literacy. The first time, answer the six questions about what you do at work and press Save and enrol me. Everyone gets the baseline programme; each yes adds the programme that competency needs.
- Open the Assignments tab. Under 1 · People, tick the colleagues; under 2 · Course, choose the course.
- Optionally set Due date (optional) — your organisation's date, not a legal deadline — and Reason shown to the person (optional).
- Press Assign to followed by the number of people. Each gets an email with a link to the course, saying who asked and why, and finds it on My record under Assigned to you.
- Each person opens the course from My record with Start or Continue, works through it and submits the assessment. When they pass, the completion is written to their record with its date, and a certificate of completion is issued.
- Follow progress on Assignments — Assigned, Done, In progress and Past due date — and on Team, which lists everyone's standing, never their answers. Withdraw takes back an assignment.
Completions on the public Veritome Academy reach the workspace only when the learner chooses to share them, with Share with your organisation on their Academy profile. They land on the same record as a completion in the app.
What you have now
A dated record of who completed what. A completion lapses at midnight Irish time on the same date a year later; the person's standing then reads Lapsed and it stops counting. Each system's Art. 4 obligation is Done while at least one current completion is on file, In progress once the last lapses or is recorded as expired, and Done again after a new one. A completion is a record that the training happened, not a certification, and not a finding that your organisation satisfies Art. 4.
If something goes wrong
- There is no Assignments tab. Your role lacks Assign training; an Org admin can add it.
- There is no Team tab. It is shown to Org admins and Compliance managers only.
- An email could not be sent. The confirmation names anyone whose email failed; they still see the course under Assigned to you, so tell them yourself.
- A course reads Past due date. The date passed before they finished. It is your organisation's date only; nothing else changes.
Related
Still stuck? Open a support request in your workspace, and a person will answer there and by email.