Comparison

Veritome vs a spreadsheet

Most EU AI Act compliance starts in a spreadsheet, and often quietly fails there: no classification, no Annex IV files, no evidence trail, no review reminders.

The short answer

A spreadsheet is free, familiar and fine for a first inventory. It can’t classify against Annex III logic, produce documents or prove an evidence trail, and it goes stale. Veritome keeps that list current and traceable.

Veritome vs a spreadsheet — feature comparison
	Veritome	Spreadsheet
Cost	Free, then €79/mo	Free
Classifies against the Act	Branching wizard to the article	Manual interpretation
Maps obligations automatically	Yes, by role and risk tier	You research each one
Generates Annex IV / FRIA / DoC	Yes	No
Verifiable evidence trail	Hash-sealed, public verify URL	Editable cells, no proof
Tells you when a review is due	Automated reminders	You have to remember
Survives staff turnover	Auditable system of record	Lives on one laptop
AI literacy tracking (Art. 4)	Built in	No

Where each wins

Both columns, in good faith.

Where Veritome wins

Classification that follows the law, not guesswork
Documents that assemble themselves and seal
Reminders so nothing expires unnoticed
Evidence a regulator can verify without an account

Where a spreadsheet wins

Free and instantly familiar
Fine for a first, rough inventory of AI tools
No new tool to learn for a one-off list

Who should choose which

The honest split.

Choose Veritome if…

You have to be compliant and prove it, with the documents and evidence trail an auditor or buyer will ask for.

Stay on a spreadsheet if…

You want a quick first list of AI tools and face no near-term audit or procurement pressure. Our free Excel tracker is a good start.

Straight answers

Questions people ask about this comparison

Can’t I just use your free Excel tracker?

Yes, it’s a good way to begin. It maps the timeline and obligations, but it can’t classify systems, generate Annex IV documents or seal evidence. When that matters, the free Veritome tier is the next step.

What’s the real risk of staying on a spreadsheet?

No verifiable evidence and no review reminders. Under a regulation with fines up to €35M or 7% of turnover, “we had it in a spreadsheet” is not a defence.

Last reviewed: 05.08.2026. All comparisons →

Illustrative comparison for marketing purposes; completion in Veritome is a working method, not a guarantee of legal compliance. Confirm with counsel.